Run your whole cleaning company in one system.
Most cleaning companies pay for two or three tools that don't talk to each other, then re-key everything into QuickBooks at 10pm. ClientFlash covers walkthrough to cash in one login.
Built inside a real Colorado janitorial company and run on real buildings before it was offered to anyone else.
Three subscriptions that don't talk
A bidding tool, an inspection app, a time tracker. None of them share a building, so your team types the same property into three systems and hopes the copies match.
Profit shows up six months late
You find out a building loses money after two quarters of cleaning it. By then the labor is spent and the contract is locked.
Proposals that die as attachments
You send a PDF, it gets forwarded, someone prints it, and the deal stalls. No signature, no status, no follow-up trigger.
One building record, from walkthrough to cash.
Every competitor covers a slice. ClientFlash carries the same building through the whole job. Nothing gets typed twice.
Walk the building
Capture floors, rooms, and fixture counts on your phone during the walkthrough.
The bid builds itself
Fixture counts and square footage drive the hours through real production rates. No spreadsheet.
Send a web proposal
A branded proposal page with online signature. Not a PDF attachment.
Signature flips it live
The prospect becomes an active building with zero re-entry. Scope, pricing, and contacts carry over.
Operations run on the same record
Quality control, schedules, work sessions, and client requests all hang off the same building.
See profit per building
Revenue, labor, subcontractor cost, and vendor bills roll up to profit on every building, every month.
The whole business, not a slice of it.
Bids grounded in the building you actually walked
Production rates from ISSA industry standards, applied to the real fixture counts and square footage from your walkthrough. Change a room and the hours change with it.
E-signature built in, no third-party tool
Send proposals and contracts as branded web pages. The client reads it on their phone and signs online. You see what's out, what's signed, and what stalled. No other janitorial platform has this.
Inspections your clients actually see
Area-weighted scoring from 0 to 5, photo evidence on failures, and corrective actions assigned to the cleaner who owns the fix. When it's fixed, the client sees the corrected report, not the mistake.
Give building managers a login, not phone tag
Proof-of-service visits, service requests, QR feedback codes posted in the building, and a monthly QC report email. Fewer "did anyone clean last night" calls.
Invoices that build themselves every month
Recurring invoices per building or combined per account. What clients owe you is tracked and aged, statements go out by email, and vendor costs get marked up and billed through. Profit lands on the building that earned it.
Payouts without the spreadsheet fight
Monthly payout invoices your subs approve or dispute online. A hard insurance gate blocks assignments when a COI (certificate of insurance) lapses. W-2 and 1099 stay structurally separate.
Your cleaners work in English or Spanish
Cleaners flip the whole portal, plus their text and email notifications, to Spanish with one tap. Built for real crews, not just the office.
Your name on everything
Your logo and company name on the app, the emails, the proposals, and the invoices. Your clients see your brand, not ours.
One platform vs. a pile of apps.
Most software for this industry does one job, so you end up paying for a bidding app, an inspection app, and a time tracker that don't talk. The big corporate systems do everything, but they're built and priced for national chains. ClientFlash is the whole loop, priced for companies your size.
| ClientFlash | A pile of separate appsone for bids, one for inspections, one for time | Big corporate systemsbuilt for national chains | |
|---|---|---|---|
| Bidding from a walkthrough | Built in | Its own separate app | Paid setup project |
| Web proposals with e-signature | Built in | Not offered | Costs extra |
| QC scoring with photo evidence | Built in | Only in the inspection app | Costs extra |
| Client portal | Built in | Rare | Extra fees per login |
| Invoicing and collections | Built in | Re-key it into QuickBooks | Included, but complicated |
| Subcontractor payouts | Built in | Not offered | Paid setup work |
| Profit per building | Built in | Not offered | After months of setup |
| Pricing you can see upfront | Public, all-inclusive | Call for a quote, per app | Call for a quote, per user |
| Setup time | Days | Days per app, three times over | Months |
Every plan includes every feature.
Unlimited users. No per-user fees, no add-on tiers, no "inspections cost extra" games. Priced by active buildings under contract, because that's how your business actually scales.
Every band includes: bidding, proposals and e-signature, quality control, the client portal, invoicing and statements, subcontractor payouts, the bilingual cleaner app, white labeling, and every feature we ship next. Add-on creep is the number one complaint about software in this industry. We don't do it.
Built inside a real janitorial company.
ClientFlash wasn't built by a software company guessing what cleaning companies need. It was built inside Accurate Building Maintenance, a Colorado commercial cleaning company, by an owner who got tired of paying for three tools that didn't talk and finding out too late which buildings lost money.
Every feature ran on real buildings, real crews, and real invoices before it earned a place in the product. The bid math was checked against jobs we actually cleaned. The Spanish cleaner app exists because our crews needed it, not because a focus group did.
We're not going to fake testimonials or invent a customer count. When our founding customers have something to say, you'll read it here.
ClientFlash LLC, Colorado
Fair questions.
How do I get my existing data in?
CSV import covers your people (cleaners and subcontractors) and your building addresses. From there, a guided setup wizard captures each building on-site in minutes. We don't import building detail from spreadsheets on purpose: it's almost always stale, and the walkthrough capture is exactly what makes your bids and workloads accurate.
What does onboarding look like?
We create your company, you get an admin login, and a day-one checklist walks you through your first account, building, and bid. Nothing to install. You can send your first proposal the same day.
Is my data safe?
Every company's data is isolated from every other company's at the database level. Two-factor authentication is available on every account. You control which of your staff can see money screens and HR files.
Do you do payroll?
No. ClientFlash tracks W-2 pay rates so labor hours cost money in your per-building profit numbers, but paychecks stay in your payroll system.
Does it sync with QuickBooks?
Not yet. QuickBooks sync and online payments are on the roadmap. Today, invoices and statements send by email and you record payments in a couple of clicks.
What are the contract terms?
Monthly. Cancel anytime. Founding customers keep their locked price for as long as they stay.
See your own numbers in it.
Book a demo and bring one real building. We'll walk it into the system live, bid it, and show you where the profit sits.